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What is Variable Data Printing?

Variable Data Printing (VDP) is a printing process in which a design aspect of your piece varies based on the recipient.

The simplest example of this is a postcard mailing, where the addresses are printed directly onto each card. However, variable data can include images or design elements that differ based on any variable, such the recipient’s company or industry. You can also create a design that includes a first name or other bit of information as part of a tagline.

For businesses, variable data can do a couple of things for you. It can make a generic design more personal, which always gets more attention. You can also combine multiple mailings to take advantage of quantity discounts and simply switch out the pictures and text depending on the client.

For projects like wedding invitation packages, printing addresses directly onto envelopes saves precious time and lends a clean, polished look to your invitations.

How does it work?

 After you’ve approved the layout and design for your print project, you’ll provide us with an Excel spreadsheet that includes all recipients or variables.

Sending a well-organized spreadsheet can save you time and money by streamlining the preparation and production process.

Ideally, the recipient information should be in separate columns. It’s always easier to combine them than to separate them out. This means information like first names and last names should each be in their own column.

It’s also best if you can send us a final spreadsheet rather than a working spreadsheet. If you have a master list you are sorting and filtering, please save a list with only the final recipients, rather than just hiding the rows.

If you have any questions about variable data printing projects, please contact us today! We’d love to work with you.

See What Our Customers Have to Say

POD Print is an amazing company to work with! Everyone on the team is always very helpful. Whether we need ideas for new projects or a last-minute shipment, we know we can count on POD Print. Our company wouldn’t be where it is without them.

– Trade School Director

POD Print has been a long-time partner with us. The whole team always works hard to understand our business needs and customize a solution to help us achieve our goals. The result is a high-quality product paired with a quick response and a smile.

– Flight Instruction | Program Director

POD Print’s online portal has been a huge benefit to our company. We needed a convenient way to order our printed material, and POD Print delivered. The system is easy to use, and adding new items is quick and simple. We see POD Print as our partner in delivering a better product to our customers.

– Flight Instruction Facility | Program Director

POD Print is a wonderful company. Not only do they take pride in their product; they always go far and beyond the norm to help and assist if any dilemma may arise or any improvements are needed.

– Aviation Industry | Supply Chain Specialist

I asked a successful author who his favorite printer was. When he said POD Print without hesitation, that was enough endorsement. I quickly learned that POD Print is enthusiastic, friendly, competent, and encouraging. Now when people ask me where I got my books printed, I don’t hesitate to tell them POD Print as well.

– Author